Introduction

This Privacy Policy explains how St. Konrad Integrated Vocational School  (“we”, “our”, or “us”) collects, processes, and protects the personal information submitted through our website. We are committed to safeguarding your privacy in accordance with both the Data Protection and Privacy Act, 2019 (Uganda) and the General Data Protection Regulation (GDPR) of the European Union.

Information We Collect

Through our online application form, we collect the following personal information:

Full name, age, and date of birth

Residential information (district, subcounty, village)

Educational background (previous schools attended, degree obtained, intended course of study)

Family information (name of mother, name of father)

Uploaded documents (school report, school ID card, birth certificate, recommendation letter)

Purpose of Data Processing
The information you provide is processed exclusively for the following purposes:

To review and process applications for admission to our school

To verify the authenticity of submitted documents

To communicate with applicants regarding admission status or related inquiries

Your personal information will not be used for marketing purposes or shared with third parties for commercial gain.


Data Storage and Security

All personal data and uploaded documents are securely stored on servers located in the European Union.
We implement appropriate technical and organizational security measures to prevent unauthorized access, loss, or misuse of your data.


Cookies

Our website uses cookies necessary for basic functionality. You may accept or reject cookies at any time. These cookies do not collect or track personal data beyond what you voluntarily submit in the application form.


Legal Basis for Processing

Under the Ugandan Data Protection and Privacy Act, 2019, we process your personal data based on your explicit consent, given when you submit the application form.

Under the GDPR (EU law), our legal basis for processing is Article 6(1)(a) (consent) and Article 6(1)(b) (necessary for the performance of pre-contractual measures in relation to admission).

Data Retention

We retain your personal data only as long as necessary for the admission process and to fulfill legal obligations. After this period, your data will be securely deleted.

Your Rights

You have the following rights under both Ugandan law and the GDPR:

The right to access the personal data we hold about you

The right to request correction of inaccurate or incomplete information

The right to withdraw your consent at any time (which may affect your application)

The right to request deletion of your data, subject to legal requirements

To exercise any of these rights, please contact us at: [insert contact email].


Data Sharing

Your personal data will only be shared with authorized school staff directly involved in the admissions process. We do not share or transfer your personal data to third parties without your consent.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in law or in our operations. Updates will be published on this page.


Contact Information

If you have questions about this Privacy Policy or the processing of your personal data, please contact:

St. Konrad Integrated Vocational School
Email: stkonrad2008@gmail.com